Assistant(e) de gestion – Campus France USA

Potential candidates must be legally authorized to reside and work in the United States (US citizenship, green card, or A visa).

Only applications that meet these requirements will be considered. Applicants must provide, at the time of application, documentation confirming the status mentioned above; failure to do so will result in disqualification.

Applications, consisting of a CV and a cover letter in both English and French, should be submitted electronically, by email, to the attention of Ms. Kathryn Manz, Deputy Director of Campus France USA (kathryn.manz@villa-albertine.org) (subject line: Candidature Vacataire CF) by no later than September 19, 2025.

I. Overview

The administrative assistant is responsible for processing and managing the pre-consular applications of American students (or students residing in the United States) who wish to study in France. They also participate in information and student support activities, as well as in the promotion of French higher education programs, organized by Campus France USA.

II. Details

a. Management of Application Files

• Processing pre-consular visa applications for American students (or students residing in the United States)
• Advice and support, telephone consulations, email correspondence
• Monitoring application on the “Etudes en France” platform

b. Administrative Tasks

• File tracking and archiving, general administrative tasks

c. Participation in Informational and Promotional Activities

• Occasionally contribute to the writing of content
• Participate in promotional and informational activities targeting the American student audience (fairs, meetings, events, etc.)

III. Required Skills

Desired Experience/Skills

• Professional experience in client/user support.
• Experience with administrative tasks.
• Excellent oral and written communication skills.

Required Languages

• English: reading, speaking, writing – bilingual or native speaker
• French: reading, speaking, writing – good level (B2 minimum)

Knowledge

• Knowledge of American and French higher education
• Required proficiency: Microsoft Office 365 (Excel, Word, PowerPoint, Outlook, SharePoint)

Required Qualities

• Proactive approach and good interpersonal and relational skills
• Autonomy, sense of responsibility, initiative
• Ability to manage work independently
• Ability to work in a team

IV. Job Details and Benefits

• Workplace : French Institute of the United States – Villa Albertine (IFEU-VA)
• 4101 Reservoir Rd NW, WASHINGTON DC 20007
• Weekly hours : 40 hours, excluding lunch break
• Work is 100% onsite and in person
• Salary : $4,672 par mois, avec une indemnité de transport mensuelle de $120
• Vacation (25 days per year + comp time pro-rated for the period of the contract).

V. About the French Institute of the United States – Villa Albertine

Campus France is a department of the IFEU-VA that aims to promote higher education in France to students in the United States. It is targeted at high school students, university students, parents, as well as professionals in the fields of education, career guidance, and international mobility.

Villa Albertine is an institution of the French Embassy in the United States, supported by the French government and the Albertine Foundation. Villa Albertine’s mission is to strengthen the ties between the United States, France and the French-speaking world through culture and education.

In the arts and culture sphere, we encourage collaboration among French and US-based organizations and provide creators, thought leaders, and professionals with customized residencies, immersive networking experiences, grants, and connections to audiences so they can explore and share new insights into society’s pressing issues.

In the field of education, we craft projects and programs aimed at making French language and culture accessible to young US-based audiences, expand opportunities for students to study and complete internships in France, and support partnerships between French and American higher education and research institutions.  Villa Albertine is present in 10 major cities: Atlanta, Boston, Chicago, Houston, Los Angeles, Miami, New York, New Orleans, San Francisco, and Washington, D.C. It is headquartered in New York’s historic Payne Whitney mansion, home to Albertine, our bookshop and nexus for French-American intellectual exchange.