Awards and Events Coordinator – New York

Development
Cities972 Fifth Avenue | New York, NY 10075
The Cultural Services of the French Embassy (l’Institut Français des Etats-Unis – Villa Albertine) is seeking a highly organized and effective self-starter to serve as Coordinator of Awards and Events. The coordinator will manage French honors and award submissions and proposals, record keeping, and contact management as part of the Development and Partnerships team and will support the drafting and copyediting of effective donor and partner communications. This is a full-time, permanent, in-person position in New York. Projected start date: October 1, 2022.

About Us  

The Cultural Services of the French Embassy promotes the best of French arts, literature, cinema, digital innovation, language, and higher education across the US. Based in New York City, Washington D.C., and eight other cities across the country, the Cultural Services brings artists, authors, intellectuals, and innovators to cities nationwide. It also builds partnerships between French and American artists, institutions and universities on both sides of the Atlantic. In 2021, it launched a new cultural institution, Villa Albertine, that is creating a network for arts and ideas spanning France and the United States. In New York, through its bookshop Albertine, it fosters French-American exchange around literature and the arts. 

Responsibilities 

The Awards and Events Coordinator leads the organization of honoree proposals and contact management for French Governmental awards, including the coordination of the Order of Academic Palms and the Order of Arts and Letters at the federal level, as well as the Legion of Honor and Order of Merit where relevant. 

The coordinator is also involved in all aspects of the Development team’s activities, handling a range of responsibilities that include managing awards, events and grant calendars; and participating in event organization including French Government award ceremonies, interdisciplinary French and francophone cultural programming, and private events. 

The Awards and Events Coordinator also serves as an essential editorial and writing presence on the Development team, providing global editorial support across the organization as well as writing speeches and communications with external partners and donors. 

A full breakdown follows:

French Government Awards

  • Manage the award proposal and announcement schedule and submissions for the Order of Academic Palms and the Order of Arts and Letters, as well as the Order of Merit and Legion of Honor. 
  • Coordinate award proposals at the federal level, liaising directly with cultural and education attaches, the Ambassador’s chief of staff, and protocol teams in Paris.
  • Research and identify prospective award recipients and coordinate priorities.
  • Maintain a federal awards database and ensure syncing with the organization’s CRM tool. 

Events

  • Manage events calendar. 
  • Speechwriting, in line with organizational messaging. 
  • Coordinate the organization of events including French Government award ceremonies.
  • Support operations and logistics on the night of the event for interdisciplinary arts, education and literary programming such as author talks, performances, and major interdisciplinary programs such as Night of Ideas. 
  • Serve as a liaison with internal departments and assist with the preparation and coordination of budgets, menus, sound, lighting, rentals and programming for a portfolio of internal events. 

General

  • Edit copy written by Villa Albertine and Cultural Services staff to improve sense, style, accuracy, grammatical correctness, and adherence to branding, messaging, and mission. 
  • Assist in the writing of grant reports and written communications maintaining relationships with key partners. 
  • Maintain the department’s calendars and contact management database. 
  • Support the department in researching prospective partners, drafting background notes and categorization of prospects

Requirements 

  • B.A. required in related discipline. 
  • Excellent organizational skills required. 
  • Excellent writing and communications skills necessary. 
  • Very strict attention to detail required.
  • Previous event planning experience preferred.
  • Skilled in problem solving and project management.
  • Experience with written correspondence in a diplomatic context preferred.
  • Keen interest in French arts, culture, language, and education landscape.
  • Familiarity with New York philanthropic landscape and Development or fundraising experience preferred.
  • Strong knowledge of Microsoft Office Suite (365 and Sharepoint), InDesign, Adobe Creative Suite, and CRM software preferred.
  • Experience with major development database system preferred, including list management, constituent updating, and reporting.

Professional Qualities 

  • Organized and autonomous. 
  • A self-starter with proven experience in project management and attention to detail.
  • Excellent interpersonal skills and discretion in response to internal and external inquiries required.
  • Outstanding ability to work well under pressure, on a broad variety of projects in a fast-paced environment. 
  • Cultured with a passion for French culture

Language Requirements

  • French (reading, speaking, writing): Advanced or Bilingual 
  • English (reading, speaking, writing): Bilingual or Native speaker 

Eligibility, Salary & Benefits

  • This is a full-time (40 hours/week), in-person position at the picturesque Payne Whitney Mansion on Manhattan’s Upper East Side, located at 972 Fifth Avenue (at 79th Street).    
  • The annual salary is $60,576 ($5,048/month), plus a monthly transportation stipend of $120.  
  • Employees are granted 25 vacation days per year plus 12 overtime compensation days, totaling to 37 days off (7+ weeks). Please expect to work occasionally in evenings and on weekends.   
  •  Candidates must have American citizenship, a Green Card, or a work permit (pending a Green Card). Only applicants meeting these conditions will be considered.     

Apply   

To apply, please send resumecover letter, and a brief writing sample (in English) in a single PDF document to laetitia.bassereau@frenchculture.org, Deputy Secretary General of  the IFEU-VA, copy claire.abell@frenchculture.org, Development and Partnerships Officer. Please include “Awards and Events Coordinator” in the subject line.   

Deadline for application: Sunday, September 18, 2022.